This is the part where the insurance company and the solicitors make their money and lay down the laws. You need to read and accept these terms and conditions before hiring a vehicle. To make things easier we have started with a summary of the most important points, if you are happy with these then please read on.
All drivers must be aged between 25 and 79. If you fall outside this range then please contact us on 07918715039 as it may be possible to make exceptions.
The hire charge includes insurance for one driver with a clean licence there may be an additional insurance charge for allowed endorsements depending on the type of vehicle. Please call for details.
Insurance excess is shown on the tarrif page. You will be required to authorise your credit card as security. Your credit card will not be charged unless the car is damaged (see section Other Charges).
We will need to take a copy of your driving licence. If you have an ID card style licence then we will need to view your driving history details. This has to be done on-line via the DVLA and will require your National Insurance number to access. If you have an older licence then we will require some form of Photo ID such as your passport. If you have a Photo driving licence then we will also require a recent utility bill. We are also required to take a digital photograph of the hirer when you collect the vehicle.
You will be required to sign a vehicle condition report to verify the condition of the vehicle and its contents.
We can only provide free breakdown recovery up to 70 miles from Ivybridge. If the vehicle has to be recovered from more than 70 miles away then the hirer will be liable for the additional costs.
Severe weather – we will not allow our cars to be used in severe weather condition where there is danger to the hirer and the vehicle, this includes snow, ice and driving rain.
1. Hirer – the person who is entitled to drive the vehicle.
2. The owner – Self Drive Classics Ltd.
Persons entitled to drive
Any person who is driving under a signed temporary contract of hire as issued by the owner. Additional drivers may be added (up to 3 per booking), the daily rate depends on the vehicle. The hirer(s) must hold a full UK driving licence (subject as under ‘Insurance’ paragraph (v) below) and must have held such licence for at least three(3) years. The hirer’s driving licence(s) must be produced to the owner before the hire period commences. The Owner will need to verify the hirers driving history via the DVLA. The owner will take a copy of that driving licence and a digital photograph of the hirer. The hirer will also be required to produce proof or residence such as a recent utility bill. The owner has an absolute discretion to refuse to hire any vehicle to any person.
Overseas drives will be subject to an insurance surcharge. Overseas drivers must contact the owner prior to booking to obtain insurance approval.
Provided that the hirer complies at all times in full with these terms and conditions then the hirer will have fully comprehensive insurance throughout the hire period on the owner’s Policy. However, such insurance is subject to the following:
i) An insurance excess applies at all times and for all purposes during the hire period. Please refer to the table on the hire information and tariff page for details.
ii) The hirer must have held a full driving licence for cars with a manual gear box for at least 3 years and must be a minimum of 25 years of age and no older than 79 years of age.
iii) The hirer must not have been refused any motor insurance nor had special insurance terms imposed as a result of claims experience nor have had their motor insurance cancelled at any time by an insurer.
iv) The hirer must declare any mental or physical defects or infirmity or if the hirer suffers from fits or diabetes or any heart complaint.
v) The hirer must not have been convicted of any offence in connection with the driving of a motor vehicle or motor cycle nor have had their licence endorsed or suspended or penalty points imposed. Minor offences involving in each instance a maximum of three penalty points during the five years prior to the hire period must be disclosed and may incure an additional insurance charge.
vi) The hirer must declare details of any accidents in the previous five years regardless of blame.
vii) The hirer must declare any non motoring related convictions in the previous 5 years.
If the hirer is in breach of any of the terms of this section and as a consequence of that or on any other default on the part of the hirer the owner’s insurers refuse to indemnify in respect of any event during the hire period then the hirer will be fully responsible for damages and losses resulting from that event.
Insurance Excess and Security Bond
A security bond will be required on the first day of the hire period (please see table on the hire information and tariff page). This will be taken as an credit card authorisation for the total excess. This will only be processed in the event of loss or damage.
Care of Vehicle
The hirer is responsible for taking all reasonable steps to ensure that the car is locked and secured when left unattended and to use any security devices which are supplied with the vehicle. The owner has no liability for consequential or uninsured losses. The vehicle must NOT be taken through an automatic car wash.
The hire period is specified in the hire agreement. If the hirer(s) returns the car outside of the agreed hire period then the owner reserves the right to charge for an additional hire period. The minimum hire period for charging is half a day.
Vehicle Condition Report
The hirer will be required (in conjunction with the owner) to complete and sign a vehicle condition report confirming the condition of the bodywork, paint and interior prior to taking the vehicle. The hirer will be liable for the cost of repairing any damage incurred during the hire period. This includes damage to the paintwork caused by decorations.
Booking and Cancellation
A 25% (minimum £50) nonreturnable deposit paid on booking. Balance to be paid on collection by debit or credit card or two week’s prior to hire if by cheque or bank transfer. If the hirer cancels within 14 days of the hire date then the full hire charge will be due.
Limits as to use
The permitted use is social, domestic and pleasure use by the hirer. The owner’s insurance Policy does not cover the use of the vehicle for racing, track days, pacemaking, reliability trials, competitions, speed testing, driving tuition, or the use of the vehicle to carry passengers for hire or reward. The car must not be taken out of England and Wales by the hirer. If the hirer is found to have broken this clause then the hirer will pay a minimum charge of £3000 to compensate the owner for excessive wear on the vehicle.
Choice of Car
Should the owner be unable to supply the vehicle originally nominated by the hirer(s) because of mechanical or other problems beyond the owner’s control, then the owner will inform the hirer(s) and offer either an alternative vehicle for the same hire period, an alternative date for the hire or a refund to the value of the deposit paid. The owner will not be responsible for any consequential losses.
All vehicles are hired out at the commencement of the hire period with a full tank of petrol. It is the hirer’s responsibility to return the vehicle at the end of the hire period similarly with a full tank of petrol. If not, the hirer will be charged for refuelling plus an administration charge. Further the hirer is responsible for using the correct type of fuel for the vehicle being hired and will be responsible for any damage caused as a result of the hirer’s failure so to do.
Oil and Water
If the hire period is more than one day then the hirer is responsible for checking that the vehicle has the correct amount of oil and coolant in the engine. The hirer will be liable for the cost of repair if the engine should be damaged through lack of oil or coolant.
Materials Supplied to the Hirer
All keys, security locks, maps, spare parts, tools or other materials or equipment belonging to the owner and supplied with the vehicle remain the property of the owner and must be returned at the end of the hire period. If any items are missing or damaged at the end of the hire period then the costs of replacing or repairing those items will be charged to the hirer.
The owner is not responsible for any loss or damage to personal effects belonging to the hirer unless such loss or damage results from the owner’s negligence or default. Further the owner has no liability whatsoever for any vehicle or personal property left at the owner’s premises by the hirer.
Smoking, pets and care of vehicle
For the consideration of all hirers’ customers must not smoke or carry pets in the car. A cleaning charge of £20 will apply if the car is returned in a poor state.
Every effort is made to ensure reliability, but these are older vehicles and are covered by UK wide roadside assistance, however, free recovery up only available up to a maximum of 70 miles from Ivybridge, the customer is liable for any additional recovery costs. In the case of a total breakdown the vehicle must be recovered to Self Drive Classics Ltd where we will make every effort to supply a replacement vehicle as similar as possible to the one hired. If the car is unavailable for more than 2 hours then the customer will be entitled to a refund of the unused proportion of the hire amount.
Charges which may be set against the security bond include, the following.
1. All costs including reasonable legal fees incurred in collecting payments due from the hirer pursuant to these terms and conditions together with all fines, penalties, congestion charges, Court costs or other expenses imposed on the owner by operation of law resulting from the hirer’s use of the vehicle during the hire period.
2. As a payment towards any mechanical damage which is not covered by our insurers e.g. tyres, wheels, clutch and gearbox sustained during the period of hire due to misuse and abuse. This does not include normal wear and tear.
3. Cost of recovering the vehicle back to Selfdrive classics at the end of the hire period or due to mechanical failure if the recovery service provided is not used.
4. Additional cost of recovering the vehicle back to Self Drive Classics if the vehicle is more than 100 miles away.
5. The hirer accepts that the owner may take all such payment due under these terms and conditions by way of a debit to the hirer’s credit or debit card. In the event of damage the owner will take the total amount of the insurance excess. Should the repair cost less than the excess then the owner will refund the hirer the difference.
Acceptance and Completion of Contract
When the hirer takes a booking for the hire of a vehicle from the owner whether in writing, by phone or other means the hirer agrees that he has first seen these terms and conditions and that he is bound by them.
The Owner reserves the right to change the terms and conditions from time to time. The Hirer can obtain the latest version from www.selfdriveclassics.co.uk or from the owner.
Self Drive Classics Ltd, January 2016.